Policy Register
Policy register & assurance log
This register keeps a single, public record of the Association’s safeguarding, safety, data protection, and assurance policies. Each entry shows ownership, current version, and next scheduled review so that staff, volunteers, participants, and partners can see what governs our work.
Core Safeguarding & Welfare Policies
| Policy | Owner | Version | Next review |
|---|---|---|---|
| Safeguarding & Welfare Policy | Designated Safeguarding Lead | 1.0 | January 2025 |
| Online Safety Policy | Safeguarding Lead & Digital Comms | 1.0 | January 2025 |
| Incident Reporting & Escalation | Safeguarding Lead | 1.0 | October 2024 |
| Emergency Procedures | Operations Lead | 1.0 | October 2024 |
| Complaints & Whistleblowing | Board Secretary | 1.0 | October 2024 |
Health & Safety and Risk Management
| Policy | Owner | Version | Next review |
|---|---|---|---|
| Health & Safety Policy | Health & Safety Coordinator | 1.0 | March 2025 |
| Risk Assessment Approach | Health & Safety Coordinator | 1.0 | March 2025 |
| DofE Activities — In Person | DofE Liaison Lead | 1.0 | March 2025 |
| DofE Activities — Online | DofE Liaison Lead | 1.0 | March 2025 |
Equality, Inclusion & Participant Rights
| Policy | Owner | Version | Next review |
|---|---|---|---|
| Equality, Inclusion & Participant Rights | EDI Lead | 1.0 | February 2025 |
Data Protection & Information Governance
| Policy | Owner | Version | Next review |
|---|---|---|---|
| Privacy Policy | Data Protection Lead | 1.2 | February 2025 |
| Data Retention & Disposal | Data Protection Lead | 1.0 | February 2025 |
Insurance & Organisational Assurance
| Policy | Owner | Version | Next review |
|---|---|---|---|
| Insurance & Assurance Statement | Director of Operations | 1.0 | September 2024 |
How we maintain this register
- Each policy owner schedules an annual review, or sooner if regulation or practice changes.
- Version numbers update when substantive changes are approved by the Board or safeguarding lead.
- Historic versions are retained for audit and assurance; superseded copies are marked as archived.
- Urgent safeguarding or safety notices are published immediately and incorporated at the next formal review.